Independence
Fire District

RULES AND REGULATIONS FOR THE INSPECTION AND/OR COPYING

OF THE PUBLIC RECORDS OF THE INDEPENDENCE FIRE DISTRICT

 
I. Copying/Access of EMS Records
 
All requests for medical and/or billing records are handled by our biller, Medicount Management which is located in Cincinnati, Ohio. The customer service number for Medicount Management is 888-410-6986.  Medicount fulfills records requests electronically via ChartSwap, a HIPAA compliant platform used to facilitate electronic medical and billing record exchange between medical providers, law firms, and other requesting parties.  It’s free to register and requestors can use this platform to request, track, pay for and download records.  Attorneys may use this link for more information.

To submit requests via ChartSwap, use the following steps.
1.  Register at www.chartswap.com as a Record Requestor
2.  Sign in and Search for a Provider, Enter Request Details, then Upload Supporting Documents
3.  Once your request has been reviewed and records are available, you will receive a notification and invoice,       which you can pay with a check or credit or debit card.

Please direct any questions to Medicount Management at 888-410-6986.
 
II. Public Records Inspection

Non-exempt public records of the Independence Fire District may be inspected during the regular office hours of the District (7:00 a.m. to 3:00 p.m.), prevailing time, Monday through Friday, except for District holidays), provided that the District receives a written application therefore by hand delivery, mail, or facsimile, which specifically describes the records to be inspected, and signed by the applicant, with the name of the applicant legibly printed thereon.

If the public record is in active use, in storage or not otherwise available, the official custodian shall immediately notify the applicant and shall designate a place, time and date for inspection of the public records, not to exceed three (3) days from the receipt of the application, unless a detailed explanation of the cause is given for further delay and the place, time and earliest date on which the public records will be available for inspection is specified.

The principal office of the Independence Fire District is at 1980 Delaware Crossing, Independence, Kentucky, 41051.  Please download and submit a completed Open Records Request Form to the Fire Chief of the Independence Fire District, who serves as the official custodian of the public records. This form may be found on our website at www.independencekyfire.org.

Independence Fire District
ATTN: Open Records Request
PO Box 175
Independence, KY 41051
Email: openrecords@independencekyfire.org
Fax: 859-356-3624

III. Copying of Public Records

Copies of the public records of the Independence Fire District are available upon the receipt by the District of a written request therefore, and the advance payment of any required postage and a fee of $0.10 per page for copies for non-commercial purposes, and a fee for copies for commercial purposes of the total of both:  (1) the cost to the District of media, mechanical processing and staff required to produce a copy of the public record or records, and (2) the cost to the District of the creation, purchase or other acquisition of the record to be copied, as determined by the District Fire Chief.